Sauk Valley Community College provides a comprehensive program of student services.
Click on any of the following links for information
Student Services Mission Statement
Sauk Valley Community College Student Services is committed to providing comprehensive programs and services in a supportive, caring, and challenging learning environment for the purpose of allowing its students the opportunity to take the initiative and responsibility for their total development including their educational, professional, and personal goals.
Student Services Statement of Commitment
Student Services is student centered.
- We believe in the dignity, uniqueness, and growth of each individual and the fundamental right of each person to realize his or her fullest potential.
- Student Services is an integral part of the total learning experience at SVCC.
- We believe in providing friendly, easily accessible, trustworthy, and efficient services in an environment that is caring and confidential.
- We believe in an internal environment that will nurture our values: respect, responsibility, integrity, caring, and fairness.
- We believe in mentoring high standards for our students to model while assisting them in achieving academic excellence.
Student Services includes the following:
|*Dean of Student Services
|*Academic Advising Services
|*Admissions & Records
|*Student Activities/Cross Cultural Services
|*TRIO Student Support Services
||815-835-6334 or 815-835-6420
Sauk Valley Community College provides a wide range of learning opportunities to meet the various educational needs of students from diverse backgrounds. Sauk is an open enrollment institution and welcomes all who may benefit from its courses and programs of study.
The College has tailored its instruction to serve those with a high school diploma or its equivalent. The College may, at its discretion, permit persons in high school who are under the age of 18 who meet established criteria and have permission from appropriate high school personnel, parents/guardians, and Sauk personnel to enroll at SVCC. (See Dual Credit/ Enrollment students.)
The College does not guarantee entrance into all courses or programs of study. Entrance into specific programs may depend on other criteria such as age, evidence of language and mathematics skills, and space availability. Students may be required to complete specified prerequisites prior to enrollment in certain courses or programs. Academic advisors are available to assist students in determining appropriate sequencing of courses for programs of study.
The College reserves the right to limit enrollment because of space or budget restrictions, to establish selective admission requirements, and to give preference to residents of the District.
SVCC Identification Numbers
Sauk Valley Community College assigns a Sauk identification number to each student for college enrollment and administrative purposes. A Sauk identification number is issued after the student information form is processed by Admissions & Records. Students will be notified of their Sauk identification number by mail. This number will be used for all transactions at Sauk Valley Community College.
SOAR (Sauk Online Access to Records)
SOAR is Sauk Valley Community College’s online record system. Using the Sauk ID number and personal identification number (pin), SOAR can be accessed anywhere an Internet connection is available. Students can view personal information, grades, class schedule, billing information, financial aid information, and unofficial transcripts. With approval from an academic advisor, returning students may use SOAR to register for classes.
How to Enroll
- New Students
Contact Admissions & Records at 815-835-6273 for Enrollment Assistance
(Planning to Complete a Degree or Certificate)
- Complete a Student Information Form. Submit a Student Information form to Admissions & Records. Forms are available at the College and on the College website www.svcc.edu/soar.
- Learn About SVCC Program/Class Information. SVCC offers many types of programs to assist students in reaching their goals. This includes career and transfer programs, and individual class enrollment.
- Satisfy Class Placement Requirements. Placement testing in English/language arts and mathematics is required of all students wishing to register for any English/language arts class, mathematics class, or any other college class requiring a specific ENG/ELA/MAT co-requisite or prerequisite. College staff will recommend needed placement tests and assist with arranging a testing time. Placement Options: ACT scores SVCC placement test results, review of credit earned at the College level.
- Submit Other Academic Records. Students should submit their official high school transcripts, GED scores, and college/university transcripts from institutions previously attended. Students submitting college transcripts should also file a Transcript Evaluation Request Form in Admissions & Records. Transcripts must be delivered in a sealed envelope.
- Learn About Tuition Costs & Payment Options. SVCC tuition is charged per credit hour based on residence. Fees are in addition to tuition for classes that have additional equipment or supply needs. Students are encouraged to apply for financial assistance, scholarships, and/or veterans benefits as early as possible.
- Meet With an Academic Advisor. Students will need to meet with an academic advisor to discuss their career plans, placement test results, and course/program requirements.
- Register for Classes. Students register for classes with Admissions & Records staff. Summer/Fall registration begins in April; Spring registration begins in November.
- Learn About SOAR, Sauk E-mail & Other On-line Tools. Go to svcc.edu/student-login for assistance with accessing student accounts at SVCC.
- Pay Tuition & Fees. Students may pay by check, credit card, or apply for the deferred payment plan online at svcc.edu/soar. Students using financial aid should contact financial Assistance before making payment. Students may also pay by cash, check or credit card in the Business Office.
- Buy Books & Supplies. Visit the SVCC Bookstore to buy textbooks, supplies and other important items.
New Students Registration Guidelines
In an effort to promote student success, students without previously earned college credit must be registered prior to the start of classes. Please contact 815-835-6354 for specific dates/times and registration options.
- Returning Students
After a two-year separation from the College (non-enrollment), a Student Information form needs to be submitted to update vital information, enrollment term/plan, and intended program of study.
- Meet With an Enrollment Specialist.
- Meet with an Academic Advisor. Students will need to meet with an academic advisor to discuss their career plans, placement test results, and course/program requirements prior to enrolling.
- Pay Tuition & Fees. Students may pay by check, credit card, or apply for the deferred payment plan online at svcc.edu/soar. Students using financial aid should contact Financial Assistance before making payment. Students may also pay by cash, check or credit card in the Business Office.
- Continuing Students:
- Choose one of the following options (1-4)
- Academic Advisor Pre-Approval: Students should schedule an appointment with an academic advisor before registration begins to plan courses for the upcoming semester.
- Academic Planning Sheets: Students who are following an advisor-approved academic plan can bring a copy of the plan along with a completed registration form to Academic Advising for approval.
- Academic Advisor Approval: Students meet with an academic advisor during the registration period to discuss recommended course work and gain approval to register.
- Self-Registration: Students who have met registration guidelines can register online or on campus. Visit www.svcc.soar.edu/soar for registration guidelines.
- Pay Tuition and Fees through the Business Office or online at www.svcc.edu by a specified date. Students may pay by cash, check, credit card, or apply for the deferred payment plan. Students utilizing financial assistance should contact Financial Assistance, 815-835-6339, before arranging payment with the Business Office. For more information, contact the Business Office, 815-835-6267 or visit online at www.svcc.edu
- Students Enrolling for Personal Interest or Professional Development
(Not planning to complete a degree or certificate)
- Submit a Student Information Form to Admissions & Records.
- Placement testing/Academic Advising: Students wishing to register for any English/language arts course, math course, or any other college course requiring a specific co-requisite or prerequisite, must complete a placement test and meet with an academic advisor for class approval. Contact 815-835-6273 for placement test options or to arrange a time to meet with an academic advisor. Contact the Testing Center at 815-835-6530 to arrange a testing time.
- Register for Classes: Students can register on campus through Admissions & Records or via the Internet (SOAR - Sauk Online Access to Records), if eligible.
- Pay Tuition and Fees through the Business Office or online at www.svcc.edu by a specified date. Students may pay by cash, check, credit card, or apply for the deferred payment plan. For more information, contact the Business Office or visit online at www.svcc.edu.
Dual Credit/Enrollment Students
Sauk Valley Community College offers academic, career, and technical education courses to qualified high school students. The Dual Credit program provides the opportunity for high school students to jump start their college education by enrolling in college level courses while in high school.
Dual Credit - Students are concurrently enrolled in high school and college while taking some college classes for high school and college credit.
Dual Enrollment - Students are concurrently enrolled in high school and college while taking some college classes for college credit only.
To take advantage of this opportunity, students must have permission from appropriate high school personnel, parents/guardians, and SVCC personnel. Students requesting to participate in SVCC’s Dual Credit/Enrollment program must satisfy the course placement policy.
High school students interested in Dual Credit Enrollment must:
- Meet with a high school counselor to discuss the course options for Dual Credit and obtain the necessary forms.
- Meet with a Dual Credit staff member to register for courses and submit the following:
- A Student Information Form and Dual Credit/ Enrollment Registration Form
- A copy of high school transcripts
- A copy of appropriate placement results
Contact either a high school counselor or SVCC Dual Credit staff at 815-835-6240, for more information.
Contact the International Student Advisor at 815/835-6390 for more information.
Sauk Valley Community College is authorized under federal law to enroll non-immigrant international students in approved programs. Pursuant to applicable regulations [8CFR 214.2(f)] Sauk Valley Community College has been authorized to enroll non-immigrant international students into approved programs of study.
International students are defined as any individual admitted to the United States on an F-1 student visa and/or students issued the Student and Exchange Visitor Information System (S.E.V.I.S.) Certificate of Non-immigrant Eligibility (Form I-20).
International students attending Sauk Valley Community College on F-1 visas are required to comply with local, state, and federal laws and regulations, as well as all policies guiding student conduct, academic standards, and other policies described in Sauk Valley Community College’s academic catalog.
International Student Admission Process:
- International applicants are required to have completed the equivalent of a high school education;
- English language testing: International applicants are required to have achieved a minimum score on the Test of English as a Foreign Language (TOEFL). Minimum scores are as follows: 61 on the Internet based test, 173 on the computer based test, or 500 on the paper based test;
- Provide a photocopy of the student’s passport or birth certificate in order to validate date of birth and citizenship;
- Submit a completed Student Information Form;
- Provide official transcripts, translated into English, from all secondary and post-secondary institutions attended;
- Provide evidence of adequate financial support to include a financial sponsor affidavit and bank statement or official bank letter that is dated within 6 months of the application for admission;
- Meet all requirements for admission into the United States set forth by United States Customs and Immigration Services (U.S.C.I.S.);
- Carry a minimum of twelve semester hours during the fall and spring semesters unless approval is granted by a Designated School Official in accordance with U.S.C.I.S. guidelines for fewer hours; and
- Comply with all other requirements established by Admissions and Records and the Sauk Valley Community College academic catalog.
Online Course Enrollment Limitations
No more than three credits of online courses may be applied toward the full-time enrollment of international students.
Course Load Requirements
International students are required to carry a full-time course load of a minimum of twelve credit hours in the fall and spring semesters, unless authorized to drop below a full-time course load by a Designated School Official (D.S.O.).
International Student Orientation Program
All International students enrolled at Sauk Valley Community College are required to attend a yearly international student orientation conducted by the institution’s Designated School Officials.
Currently enrolled international students wishing to transfer to another Student Exchange Visitor Program (S.E.V.P.) approved institution should provide his or her D.S.O. with a letter of full admission to that institution, as well as the date upon which the student is requesting transfer of his or her Student and Exchange Visitor Information System (S.E.V.I.S.) record. Students wishing to transfer to Sauk Valley Community College from another S.E.V.P. certified institution will be required to meet all admissions requirements outlined in the international student admissions process, in addition to submitting a copy of Form I-20 issued by the student’s current institution verifying valid F-1 status, copy of student visa, and copy of I-94 arrival/departure record in order to be considered for admission.
International students in valid F-1 status in attendance at other S.E.V.P. certified institutions may enroll as guest students over the summer term at Sauk Valley Community College. A copy of the student’s Form I-20 and verification of valid F-1 status at the student’s home institution are required prior to registration.
Immigration Policy Compliance
All international students attending Sauk Valley Community College are responsible for understanding and following the rules associated with maintaining their visa statuses, and for compliance with all federal immigration regulations. SVCC’s Designated School Officials (D.S.O.s) are responsible for ensuring institutional compliance with the regulations of the United States Customs and Immigration Services (U.S.C.I.S.). D.S.O.s monitor compliance with regulations and report as appropriate through the Student and Exchange Visitor Information System (S.E.V.I.S.). Designated School Officials are available to assist students in their understanding of, and compliance with, regulatory requirements, as well as with cultural adjustment issues. International students seeking information related to full-time course enrollment requirements, valid passport and Form I-20 requirements, procedures for transfer, practical training, successful academic progress standards, tax filing requirements, travel outside of the United States, and who are considering or have questions about employment of any type should consult a D.S.O. In addition, students are encouraged to consult a D.S.O. if they are experiencing academic challenges, are considering dropping classes or taking time off from school, are experiencing issues with cultural adjustment, or have any other concerns related to studying in a host culture or complying with federal regulations.
Support Services for International Students
International students may access the same student success and support services offered to U.S. citizens at Sauk Valley Community College’s campus, including, but not limited to, advising and support services, academic support, student activities, disability support services, and athletics. D.S.O.s also provide services designed to assist with the acculturation process, compliance with immigration regulations, and other unique needs of international students.
Cultural Support Services
SVCC recognizes that there are challenges as well as opportunities inherent in living and studying abroad. Designated School Officials are available to assist with cultural adjustment issues, community and campus integration, as well as to provide practical information, such as processes for obtaining driver’s licenses and social security cards.
Pursuant to Illinois Public Act 098-0316, Sauk Valley Community College will offer service members and veterans the earliest possible enrollment opportunity offered by the college, (advance registration).
In order to qualify for this Advance Registration opportunity, the student must not be on hold for any debt owed to Sauk Valley Community College, must be a resident of Illinois and must either be:
- A current service member-a member of any component of the U.S. Armed Forces, including any reserve component, or the National Guard of any state, who is eligible to receive military education benefits (as verified by the Veterans Services Advisor) or;
- A veteran-a previous service member who has received an honorable discharge, a general discharge or an other than honorable discharge (as verified by the Veterans Services Advisor).
Service Members and Veteran students do not have to be using Veterans Educational Benefits at Sauk Valley Community College to qualify, but must provide the Veterans Services Advisor the necessary documentation to show that they meet either (1) or (2) above. This may include the Member 4 copy of their DD214, a copy of a current Certificate of Eligibility for educational benefits from the Department of Veteran Affairs or other appropriate documentation.
In accordance to H.R. 3230, the Veterans Access, Choice and Accountability Act of 2014, Sauk Valley Community College will bill student Veterans and qualifying dependents at a rate not to exceed the current in-district rate. For these purposes, SVCC defines-
A student Veteran as:
- A student who has served on active duty, for purposes other than training, for at least 90 days who has an other than “Dishonorable” discharge;
- A student who has served on active duty for at least 30 days and was discharged for a service connected disability or;
- A student who is currently serving on active duty, regardless of length of service
A qualifying dependent as:
- The child of a service member who died in the line of duty serving on active duty on or after September 11, 2001 or;
- The recipient of transferred Post 9/11 G.I.Bill benefits.
Students who reside out of district or out of state will be assessed the actual out of district or out of state charges at the time of registration and will be coded as such for reporting purposes.
The student must self-identify and indicate that they are a veteran who meets the requirements of this policy by providing the Veterans Services office a copy of their DD214, Member 4 (if a student Veteran) or proof that they are a qualifying dependent (including, but not limited to, documentation from the Department of Veterans Affairs). If the student meets these requirements, a waiver will be applied to their account for the difference between their actual tuition and the in-district tuition. Tuition charges billed to the student, the VA and/or the State of Illinois will reflect the appropriate in-district tuition.
See Veteran Benefits under Financial Assistance.
Call to Active Duty
Sauk Valley Community College is committed to offering our military veteran students several enrollment options if the student is called to (non-voluntary) active military duty while participating in courses during an ongoing semester. Option 1 is for the student to request an early completion of the course and to have a grade assigned. This option should be in consultation with the instructor and be based on a reasonably expedient completion of the course. Option 2 is for the student to be fully withdrawn from all courses with no grade assigned and no assessment of tuition or fees for the enrolled courses. The student must provide to Admissions & Records a copy of the military orders clearly identifying the dates of active duty. The date of activation must occur within the semester of the course participation. Option 3 is for the student to request an extension of time to complete the current course work under the normal guidelines of the college. This option requires a completed “Incomplete Grade” contract identifying a plan and deadline for completion of the course. Option 4 is for the student to request an extension of time to complete the current course work. This option requires the student to supply the above- mentioned activity duty military orders and a completed “Incomplete Grade” contract identifying a plan and deadline for completion of the course. If the military veteran student does not complete the course within the timeline a grade of “W” will be assigned for the course. Once an option is selected by the called to duty military veteran student it is considered final and may not be changed.
Registration Change Period
During the first two weeks of the fall and spring semesters, students may make changes in their class schedule. During the first week of the semester, students may add and drop classes without prior written consent from the instructor. During the second week of the semester, students must receive written consent from the instructor to add classes; during this period. the students can drop classes without instructor consent. Students may change their schedule via www.svcc.edu/soar during the 100% refund period (as published in the Academic calendar) or by submitting an ADD or DROP slip to Admissions & Records. After the 100% refund period, all schedule changes must be submitted to Admissions & Records on an ADD or DROP slip. The length of the Registration Change period for the summer semester or a shorter session is prorated (contact Admissions & Records for specific dates). Full tuition will be charged for any course added after the designated Registration Change period. Registration and reinstate fees are non-refundable.
Students who receive financial assistance or veteran benefits should consult Financial Assistance before dropping or adding courses.
Fines and Financial Obligations
Students who have financial obligations to the College may not register for the next semester, or obtain a release of transcripts until the financial obligations have been met. Contact 815-835-6267 for more information.
First Year Experience
Sauk Valley Community College is committed to providing students with effective support systems to facilitate their success and empower their learning. A student’s first year is perhaps the most critical time to ensure that such systems, programs, and connections are in place. The First-Year Experience program at SVCC also connects students to valuable resources, tools, and the critical individuals on campus that provide valuable everyday support. The program sets up students for success in their first year and beyond. It involves all campus departments working together cooperatively to promote this essential experience for the students and form lasting bonds with our staff. Students can expect a high level of engagement from all SVCC personnel.
The First-Year Experience at Sauk Valley Community College consists of two components, the initial Orientation session and the First-Year Experience course (FYE 101), that is completed in the student’s first semester. Completing each is required of incoming degree-seeking students. Students in good standing (GPA of 2.0 or higher), who have accumulated at least 16 SVCC semester hours or transferred 16 or more semester hours prior to enrolling as a degree seeking student at SVCC are not required to take this course. Students already awarded an Associate’s degree or above are also exempt from FYE. Students will select times for both Orientation and FYE 101 when they register for their first semester. Contact the Director of Enrollment Services/Registrar for more information, 815-835-6378.
Semester Class Schedules
The class schedules for the upcoming semester will be available on Monday following midterm of the previous semester. The schedule can be found on the College website, www.svcc.edu/schedule or through SOAR at www.svcc.edu/soar.
Student E-mail Accounts
Students registered for classes at Sauk Valley Community College will be provided an SVCC email account. The email will be active the day following initial registration. All official email correspondence from SVCC will go to the SVCC email address.
Student Photo ID Cards
Student photo ID cards are available in Admissions & Records after the 10th day of the semester and are valid for the current academic year. New ID cards are issued each academic year. Replacement cards are available for a fee.
Student Records and Confidentiality (FERPA)
The College policy on student records complies with the “Family Educational Rights and Privacy Act (FERPA).” This Act is designed to protect the privacy of educational records, establish the rights of students to inspect and review their educational records, and provide guidelines for correction of incorrect or misleading data through formal and informal hearings. More specifically, FERPA affords students the following right to:
- Inspect and review the student’s educational records within 45 days of the day the College receives a request for access. Students should submit to the Registrar or the Dean of Student Services written requests that identify the record(s) they wish to inspect. Student’s educational records at the College which the students may request to review are: 1) official college transcript filed, and 2) official student file in Admissions and Records. Educational records do not include records of instruction, administrative, and educational personnel which are not accessible or revealed to any individual except a temporary substitute, student health records, employment records, or alumni records. Health records, however, may be reviewed by physicians of the student’s choosing. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected.
- Request the amendment of the student’s educational records that the student believes is inaccurate or misleading. A student may ask the College to amend a record that he or she believes is inaccurate or misleading. The student should write the College official responsible for the record, clearly identify the part of the record he or she wants changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.
- Consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the College in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
No one outside of the College shall have access to nor will the College disclose any information about student educational records without the written consent of the student. Exceptions are:
- School officials demonstrating a legitimate educational interest
- Schools in which a student seeks or intends to enroll
- Federal, State, and local authorities involved in auditing or evaluating compliance with education programs in connection with financial aid
- Organizations conducting studies for or on behalf of educational institutions
- Accrediting organizations
- Parent/Legal Guardian of a dependent student, as defined by the IRS
- Compliance with a judicial order or subpoena (the College must make a reasonable effort to notify the student in advance of compliance)
- Health or safety emergencies
- Results of a disciplinary hearing to an alleged victim of a crime of violence
- Certain agencies such as the U.S. Attorney General’s Office, Secretary of Education, and state education agencies
- Mandated reporting in accordance with the Clery Act
The following information is designated by the College as public or “Directory Information” and may be released for any purpose at the discretion of the College.
- Telephone number
- Full-time/Part-time status
- Major field of study
- Dates of enrollment
- Degrees and awards received
- Most recent educational institution attended
- Participation in recognized activities and sports
- Weight and height of members of athletic teams
Currently enrolled students may request to withhold Directory Information by submitting to Admissions & Records a “Request to Prevent Disclosure of Directory Information” form. A copy of the Act or questions concerning the Family Educational Rights and Privacy Act may be referred to the Registrar at 815-835-6378.
Images of Unnamed Students
Students may appear occasionally in photographs and/or videotapes taken by College staff, other students, or individuals authorized by the Marketing Department. The College may use these images without identifying students in various media, including print (view books, catalogs, brochures, and other publications), television, website, and other forms that market SVCC and its programs. No consent or notice is needed nor will be given before the College uses any images of unnamed students taken while at SVCC or SVCC-related activity. It is the student’s responsibility to decline any photo opportunities.
Degree or Enrollment Verification
Sauk Valley Community College has authorized the National Student Clearinghouse to provide degree and enrollment verification. Individuals may print an enrollment certificate from the National Student Clearinghouse by logging into SOAR at www.svcc.edu/soar
Unofficial transcripts of a student’s complete academic record may be obtained through the student’s SOAR account at www.svcc.edu/soar
Official transcripts may be requested through Admissions & Records or through the National Student Clearinghouse, via SOAR. Transcript requests not made through the National Student Clearinghouse require a signed, written consent by the student. A fee will be assessed for all official transcripts. SVCC has the ability to both accept and send transcripts electronically.
Transfer Credit Evaluation
Sauk will accept credits earned at other Department of Education regionally accredited institutions. Official transcripts MUST be submitted through an authorized electronic method or in a sealed envelope from the college/university. Students must also submit a Transcript Evaluation Request form (found in the Student Services Center or on the College website at www.svcc.edu), to Admissions & Records. Upon complete evaluation, students will be notified of course articulation. For additional information, contact the Records Analyst.
Payment of Tuition and Fees
Students may pay tuition by check, credit card, or deferred payment plan online at http://www.svcc.edu/pay. Students using financial assistance should contact Financial Assistance before making payment. Students may pay by cash in person and on campus. Registration and reinstate fees are non-refundable.
Senior Citizen Tuition Pass
SVCC, in accordance with Illinois Statute 110 ILCS 990, permits senior citizens 65 years or older to enroll tuition free in regularly scheduled credit courses provided that classroom space exists and tuition paying students enrolled constitute the minimum number required for the course. Senior citizens must pay any fees associated with the courses.
Petition for Tuition Refund
In keeping with SVCC Board of Trustees Policy 602.01 “Student Admission, Retention, and Academic Standing,” Sauk Valley Community College will consider a petition for tuition refund when the student files a request claiming that the student was unable to complete the semester due to circumstances determined by the college to be exceptional and beyond the control of the student. Only acceptable reasons for a refund: Death of the student, parent, child or dependent, sibling, or spouse during the current semester; Illness/injury of a student or dependent of such severity or duration as to preclude successful completion of course(s) during the semester; Involuntary call to military duty.*
Students have until finals week of the class to file the Petition for Tuition Refund. After finals week, no petition will be accepted. Students eligible for withdrawal may or may not be entitled to a refund. Registration and reinstate fees are non-refundable.
Circumstances NOT constituting valid reasons for a tuition refund include but are not limited to: death of extended family or friend, change of work schedule or loss of job, loss of child care, incarceration, loss of transportation, moving out of area, issues involving method of instruction, course content dissatisfaction, dissatisfaction of course grade, or dissatisfaction with instructor.
*Refunds are granted in accordance with college policy and state regulations.
Contact the Dean of Student Services for details and forms at 815-835-6326.
SVCC provides more than six million dollars in financial assistance annually. The financial assistance programs at SVCC consist of scholarships, grants, student loans, veterans’ assistance programs, and student employment opportunities. Detailed information is available at Financial Assistance.
Eligibility for student financial assistance programs varies depending on the individual program. In general, a student must meet the following criteria to be eligible for student financial assistance programs:
- Be a citizen or eligible non-citizen of the United States;
- Be enrolled in a program leading to a degree or certificate; and
*Not all certificates are eligible for financial assistance. Contact Financial Assistance if you are unsure if your program is eligible.
- Maintain Satisfactory Academic Progress towards that degree.
- Have earned a high school diploma or general education degree (GED).
The Student Financial Assistance Programs
- Pell Grants (PELL)*
- Supplemental Educational Opportunity Grants (SEOG)*
- Work-Study (FWS)*
- Student Loans*
- Veteran’s Educational Benefits offered by Department of Veteran Affairs
- Chapter 30 (Montgomery GI Bill®-Active Duty)
- Chapter 31 (Veterans Vocational Rehabilitation)
- Chapter 33 (Post-9/11 GI Bill®)
- Chapter 35 (Survivors’ and Dependents’ Educational Assistance Program)
- Chapter 1606 (Montgomery GI Bill®-Selected Reserve)
- Monetary Award Program (MAP)*
- Illinois National Guard Grant (ING)
- Illinois Veterans Grant (IVG)
- Illinois MIA/POW Grant (MIA/POW)
- Sauk Valley Community College Foundation Scholarships
- Sauk Valley Community College Sauk Scholar Awards
*To be eligible for these programs, students must complete the Free Application for Federal Student Aid (FAFSA). FAFSA on the Web Worksheets are available at Financial Assistance or students may apply on the Internet at www.fafsa.ed.gov.
Internal Revenue Service Tax Credit
The HOPE Credit and LIFETIME LEARNING CREDIT are tax credits through the Internal Revenue Service. The eligibility requirements vary for these credits. To determine eligibility visit www.irs.gov
Satisfactory Academic Progress Policy
The purpose of Sauk Valley Community College’s policy on “Satisfactory Academic Progress” is to ensure that all students meet the federal, state, and local financial aid/veterans’ benefits program requirements for eligibility. (Title 34, Section 668.34 Federal Regulations, July 1, 2011). This policy is published by the Director of Financial Assistance in compliance with federal regulations and is reviewed once a year. This policy may be viewed on the SVCC web site. All students are e-mailed a copy at the time their financial assistance is completed for each year of attendance.
Satisfactory Academic Progress (SAP) at SVCC is evaluated by the Director of Financial Assistance at the end of each academic semester and at the time benefits are awarded. Admissions and Records posts grades at the end of each semester. Financial Assistance uses an electronic program to access grades to determine the students’ current standing. The student’s file is documented, and if required, the student is notified of a failure to meet the Standard of Progress via e-mail to their student e-mail account. The student will be notified of either Financial Assistance Warning 1 or 2 and the requirements for reinstatement. The SAP policy consists of a completion requirement (Quantitative Standard), a maximum time frame requirement (Quantitative Standard), and grade point average requirement (Qualitative Standard). This policy supersedes all previous policies.
Completion Requirement - (Quantitative Standard)
SVCC students must complete at least 67% of their hours attempted each semester and cumulatively. A student who fails to complete 67% of their hours attempted during either the semester or cumulatively will be placed on Financial Aid Warning 1 for the next semester they attend. They will be notified by e-mail of the requirements to reinstate themselves to the SAP. If the student fails to complete at least 33% of the attempted hours in either the semester or cumulatively, the student is placed on Financial Aid Warning 2. The student will be notified of the loss of financial aid and what is required for reinstatement. A students’ completion requirement is calculated by dividing the cumulative number of hours the student has completed by the cumulative number of hours the student has attempted. Below 100 level courses (remedial/developmental courses), transfer credit, and pass/fail courses count in the attempted hours.
Maximum Time-Frame Requirement - (Quantitative Standard)
NOTE: The maximum time frame requirement is a Title IV requirement only. This rule does not apply to veteran’s benefits.
The maximum time frame a student has to complete their degree is equal to 150% of the credit hours required for the completion of the degree or certificate. All attempted hours are counted for all terms, including part time, even those for which the student did not receive financial aid, as well as those usually waived under academic amnesty policies. Students will be placed on Financial Aid Warning 1 when they have attempted 125% of the maximum hours required for their program (calculated as program length x 1.25). Student will be placed on Financial Aid Warning 2 when they have attempted 150% of the maximum hours required for their program. As a general rule, the associate degree has a maximum of 96 hours attempted. In this instance, the student would be placed on Financial Aid Warning 1 when his/her attempted hours exceed 80 hours. This student would be placed on Financial Aid Warning 2 after attempting 96 hours. Hours transferred to SVCC from previous institutions are included in this requirement.
Hours attempted include all financial aid-eligible courses. For the purposes of this policy, completion is defined as grades of A,B,C,D,G,P or Q. Hours attempted with grades of F,W, or I are not considered successfully completed grades.
Grade Point Average Attempted Requirement (Qualitative Standard)
| GPA Hours Attempted
||0 - 1.49
||1.5 - 1.74
||1.75 - 1.99
||2.0 - 4.0
|0 - 11
|12 - 29
|30 - 60+
Only grades and classes attempted/earned at SVCC are counted in this requirement. Grades are calculated for all eligible courses, including repeated courses. Below 100 level courses (remedial/developmental courses) and pass/fail, are used in calculating the GPA. The Grade Point Average Requirement evaluates the student’s entire academic career at SVCC. The minimum requirement at SVCC for a student in his or her second academic year is a “C” average or standing consistent with graduation.
Degree Completion Requirements
Once a student has completed all coursework for their degree or certificate and has not received their degree or certificate because they have not filed an intent to graduate, will not receive further financial assistance for that program. A student seeking a second associate degree or certificate, who has not exceeded the maximum time frame requirement, will still have their hours from the first degree counted in their total hours attempted. For example, a student who completed an Associate in Arts Degree while attempting 70 hours at SVCC would start out with those same 70 hours attempted before taking a single class towards their second degree. This student would therefore be placed on Financial Aid Warning 1 after completing his/her first semester back as a full-time student.
Non-Punitive Grades (Withdrawals), Repeated Courses, Audited Courses, Pass/Fail Courses, Remedial/Developmental, ESL, and Incompletes
Once grades are posted by Admissions and Records, Financial Assistance uses an electronic program to identify non-punitive grades (withdrawals), repeat courses, audited courses, pass/fail courses, and incompletes. For the purpose of the SAP Policy, non-punitive grades (withdrawals) and incompletes (I’s) are considered incomplete courses. Audited courses are not financial aid eligible. If an incomplete course for the semester is completed prior to the start of the next semester, the incomplete will be removed and the SAP adjusted with the new grade. Pass/fail courses that receive any grade other than a “P” are considered incomplete.
The maximum number of remedial/developmental and ESL hours a student can attempt is 30 credit hours. The student will be notified in their student e-mail account that they have reached 80% of the 30 credit hours at the time that SAP is completed at the end of each semester. The SAP letter with Financial Aid Warning will be sent to the student stating that they have reached 80% of the allowable 30 credit hours of remedial/developmental and ESL hours.
A course previously completed with a passing grade may be repeated one time for proficiency as required for updating of their educational program. The repeats will be counted as attempted classes for your completion requirement and both grades will be calculated for your GPA requirement.
Financial Aid Warning 1
A student will be placed on Financial Aid Warning 1 for one semester. The student’s electronic file will be annotated with Financial Aid Warning 1 for the next semester. If the student fails to meet good standing in their next semester of attendance, he/she is automatically placed on Financial Aid Warning 2. Financial Aid Warning 1 will not stop any funds from being placed on the student’s account with the exception of direct loans.
Direct loans benefits may be limited on a case-by-case basis. Students who are identified as Financial Aid Warning 1 who wish to process a student loan for the next semester must submit an appeal for the Direct Loan to the Director of Financial Assistance. The appeal should address the reason for the loan, the amount of the request, and how the loan is to be used.
Note: Students who are on Financial Aid Warning 1 may receive additional semesters if they are on Financial Aid Warning 1 for exceeding 125% of the cumulative hours attempted and still have not exceeded 150% of the hours required for the degree/certificates. If you have more than one semester exceeding 125%, but less than 150%, the letter that you will receive will have your current status as Second Alert. This status indicates that you are eligible for financial assistance.
Financial Aid Warning 2
A student is ineligible for any type of educational benefits while on Financial Aid Warning 2. The student’s electronic file will be annotated with Financial Aid Warning 2. This will prevent all financial aid funds from being placed on the student’s account. The student may appeal the Satisfactory Academic Progress Financial Aid Warning 2 status (see student appeals).
Financial Aid Appeals
A student may submit an appeal for their Financial Aid Warning 2 once a semester. An appeal may be submitted by:
- Completing an Appeal Form. This form may be obtained at the SVCC web site or at Financial Assistance. This form instructs the students of the required information needed for the appeal process.
- A letter may be written, dated, and signed to the Director of Financial Assistance and include all required information.
All appeals should include student’s identification number, a narrative explaining why the student failed to meet the Satisfactory Academic Progress Policy requirements, a description of what has changed and what the student will do to ensure he/she will regain good standing, and any other relevant supporting documentation.
Supporting documentation may include:
- Newspaper obituaries or death certificates to substantiate deaths.
- Physician’s written statement to substantiate illness or accident.
- Written statement from clergy, family member, or other third party who knows the student’s situation.
- Written statement from academic advisor or professor.
Appeals may be submitted via postal mail, in person to Financial Assistance or via e-mail to email@example.com All appeals will be scanned and tracked in the student’s file and forwarded to the Director of Financial Assistance for review. The Director of Financial Assistance will notify student of the results from their appeal through their SVCC e-mail within 3 business days.
If the student, at the time the award is offered, fails to appeal the SAP policy by the deadline stated in the Financial Aid Warning letter 2, financial aid will not be applied to the student’s account. If Financial Aid Warning 2 letter was sent out at completion of semester, and the student fails to meet deadline, all financial aid will be removed. This includes all financial aid holds placed on registration.
Note: Any appeal received without proper documentation or documentation submitted without an appeal will be returned to the student unprocessed and/or student will be notified via telephone calls or e-mail for further documentation.
If the appeal is granted, the student will be placed on Financial Aid Probation, their file will be electronically annotated, and the student will be sent an e-mail to advise them of the condition of their reinstatement to probationary status. The student status will be reviewed after each semester. The goal is that the student will complete all reinstatement requirements and regain good standing within the following semester. If the student does not regain good standing and/or fails to complete all reinstatement requirements within the next semester, the Director of Financial Assistance has the discretion to place the student on Financial Aid Warning 2 again and deny all financial assistance for the next semester.
The appeal may be conditionally granted. An Academic Planning Worksheet may be required on a case-by-case basis by the Director of Financial Assistance and the number of credit hours a student may attend may be specified. The student will be required to make an appointment with Academic Advising to develop an Academic Planning Worksheet for their degree program if a current Academic Planning Worksheet is not on file. If the student is reinstated in a probationary status, it is the student’s responsibility to follow his or her Academic Planning Worksheet. The intent of the Academic Planning Worksheet is to assist the student in obtaining SAP standards by a specific point in time. Financial Assistance will verify that the student is following the Academic Planning Worksheet at the end of each semester at the same time that SAP is completed. If the student fails to follow the Academic Planning Worksheet, all future financial assistance will be denied.
A student may change his/her degree program if approved by the Director of Financial Assistance. This may only be accomplished in person by making an appointment to see the Director of Financial Assistance.
Regaining Lost Eligibility
If the initial written appeal is denied, the student may appeal by making an appointment with the Director of Financial Assistance. All appeals made in person with the Director of Financial Assistance are final. The student may regain eligibility on his or her own. This may be required if the student has lost eligibility due to SAP. The student may attend SVCC without financial assistance. If the student completes a following term with at least six credit hours achieving “C” grades or better on all classes for that semester, the Director of Financial Assistance will review an appeal at the end of a successful semester from the student. The student will be required to have a current Academic Planning Worksheet at the time of appeal and will be required to follow the guidelines for reinstatement if approved.
The Director of Financial Assistance will review an appeal from a student who has not attended college for several years who is in denial. Depending on circumstances, a student who has had more than one semester of failing to meet the SAP policy will also be required to have a current Academic Planning Worksheet.
SVCC Academic Policy Versus Financial Aid SAP
The SVCC Academic Policy and the Financial Aid SAP are two different policies. If a student is in Suspension or Academic Dismissal as a result of failing to complete the requirements of the SVCC Academic Policy, they must follow the reinstatement guidelines in the SVCC catalog. A reinstatement under the SVCC Academic Policy is not a reinstatement to Financial Aid SAP. The Financial Aid SAP is equal to and/or stricter than the SVCC Academic Policy. A student who fails to meet the requirements of both policies must complete appeals for Academic and Financial Aid policies.
A student may be allowed to enroll in classes at SVCC even though he/she is on Financial Aid Warning 2 and has lost all financial assistance. This would necessitate that the student make arrangements with the Business Office for payment of all charges.
Note: Satisfactory Academic Progress is a Financial Assistance Policy, not a registration or admissions policy. If a student is on Financial Aid Warning 2 status, and all financial assistance has been denied, he/she will not be automatically dropped from his/her classes. It is the student’s responsibility to withdraw from all classes, if they chose not to attend.
Federal Return of Funds Calculation
The purpose of the Return of Title IV Funds is to ensure that SVCC students who receive federal, state, and local financial assistance understand the requirements of the Higher Education Act of 1998, CFR 668.22. Under this regulation, an SVCC student who stops attending or withdraws completely from classes within a semester may receive Title IV financial aid equal to the percentage of the payment period or enrollment period completed. Completion of a module course (less than full-term course) does not prevent a student from being subject to the Return of Title IV calculation. Title IV financial aid includes Federal PELL Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and unsubsidized and subsidized Federal Stafford Loans.
For example, a student completes 37 days of classes in a fall semester consisting of 123 days. The regulation requires that the student is eligible to receive only the Title IV financial aid earned, or 37 days only. By dividing the number of days attended by the total number of days in the semester, the student has earned 30% of the awarded Title IV financial assistance.
This means a student who withdraws or stops attending classes early in the semester may incur unexpected costs caused by possible overpayment of financial assistance tuition and fee charges. Any portion of the debt incurred that has not been paid within 45 days of notification will be turned in to the U.S. Department of Education - Borrower Services Collection Agency. The student will no longer be eligible to receive financial aid until the debt is paid in full.
Note: This policy is a Title IV financial aid policy only, and does not replace the official Tuition Refund policy of Sauk Valley Community College.
All financial assistance policies are subject to change and revision. For the most up-to-date policies and procedures, check out the web site at svcc.edu/students/finaid/policies.
Academic Advising Services
Academic advisors are committed to providing quality services and programs in conjunction with students, faculty/staff, and the community. Academic advisors are dedicated to facilitating success in the following areas:
- Educational Planning
- Career Exploration
- Social and Life Transition Advising
Academic advisors collaborate with students to create academic plans that reflect their personal, academic, and career goals. Academic success at SVCC relies heavily on the student working closely with his/her assigned academic advisor.
Career information is provided in a variety of modes including individual sessions, computerized guidance, and career workshops. Students who understand and realize their career goals have been known to have higher completion rates; therefore, career exploration is considered a major component of the College’s retention effort.
Social and Life Transition Advising
Academic advisors offer individual appointments to help students deal with issues that are important to their overall well-being. Various changes and pressures throughout a student’s educational career can contribute to considerable stress, and at times, crisis. When appropriate, academic advisors may refer students to other mental health professionals and community resources when in the best interest of the student.
For further information, contact Academic Advising at 815-835-6354 or visit svcc.edu/advising.
At SVCC we know the reason to attend college is to gain the skills to prepare for a career. Among those skills, is preparing for and conducting job searches. While SVCC cannot guarantee job placement following graduation, we can provide the necessary resources to assist with obtaining career success.
SVCC’s Career Services Center is ready to help by providing the following services to all SVCC students:
- Assisting in Interviewing Techniques
- Cover Letter & Follow-Up Letter Writing Assistance
- Job Applications & Essentials
- Job Posts & Announcements
- Job Search: Resources for Job Possibilities
- Marketing your skills to Potential Employers
- Resume Writing Assistance & Reviewing your Resume
- Soft Skills Enhancement
Career placement services offers a wide variety of resources to assist with identifying career opportunities, finding up-to-date information on the latest job market trends, tips on acquiring work experience, and developing job search skills for a successful transition from school to work. Whether a student is looking for full-time or part-time employment, internships, or want to sharpen job skills, SVCC can provide the tools that will help with those career goals.
The cross-cultural coordinator provides assistance to minority students and families throughout the SVCC district in reaching educational and career goals. Some students have a clear idea of what their concerns are before seeking help; many others simply feel that some things are not going as well as they had hoped. Either way, the cross-cultural coordinator is here to help with:
- Interpreting services
- Connection with all Sauk’s on-campus resources
- Connection with community resources
- On-campus club ALAS (Association of Latin American Students)
- FUSE Program (Families United for a Strong Education), and
- An open and welcoming environment
Individuals interested in more information should contact the Student Activities/Cross-Cultural Coordinator, 815-835-6432. Bilingual services are available (English/Spanish).
SVCC is committed to providing equal educational opportunities for persons with disabilities, and does so in accordance with the Nondiscrimination Policy of Sauk Valley Community College, and in compliance with Section 504 of the Rehabilitation Act of 1973 and with Title II of the Americans with Disabilities Act of 1990, as amended.
As stated by law, a person with a disability is someone with a physical or mental impairment that substantially limits one or more of the major life activities of such individual; or a person with a record of such impairment; or a person who is regarded as having such an impairment.
Equal educational opportunity means that a qualified person with a disability must have access to the same programs, services, and activities as all other students. If necessary to provide equal opportunity, SVCC will make reasonable modifications to its policies, practices, and procedures, unless doing so would fundamentally alter the nature of the service, program, or activity or pose an undue administrative or financial burden.
SVCC employs a coordinator to determine reasonable and appropriate accommodations and auxiliary aides and services for persons with disabilities. For further information, contact the Disability Support Office at 815-835-6220 or visit svcc.edu/disability-support.
Disability Support Grievance Procedures
Students with disabilities have the right to request accommodations to attend and participate in all programs, events and facilities sponsored by the institution. If a student has a grievance with the accommodations extended, they have 30 days to contest the decision. If a student has a disability related grievance, they should contact the Coordinator of Disability Support at 815-835-6246 in room 1F27 to discuss the grievance. Information relating to a disability grievance may be found at svcc.edu/disability-support.
Early Alert System/Crisis Assistance Team
The Early Alert System supports retention by putting students in contact with appropriate campus resources. This assistance helps students meet their educational goals. Faculty and staff members contribute directly to the Early Alert system’s success by referring students who are struggling in their academic work, are chronically absent from class, are exhibiting disruptive behavior, or are having difficulty adjusting to college life. SVCC is committed to the retention and graduation of its students by providing a learning environment that is conducive to student success.
In conjunction with the Early Alert System, the Sauk Valley Crisis Assistance Team (SVCAT) was established to provide assistance to faculty, staff, and students in addressing situations in which a student or staff member displays concerns. Such stressors can be disruptive to the success of the student and to the educational setting. The overall goal is to promote a safe, healthy college environment for all staff and students by listening to the concerns presented, determining the needs of the faculty, staff, and students and then implementing an intervention plan to address the concerns.
The Learning Commons in room 3L01 offers tutoring and library services to help students meet their academic goals in a spacious facility equipped with computers for public use, and a variety of quiet and collaborative study spaces.
Learning Commons Tutoring (LCT)
Learning Commons Tutoring supplements classroom instruction with individual and group tutoring and review sessions on subjects including (but not limited to) mathematics, writing, biology, chemistry, physics, accounting, and psychology. Services are offered on a no-cost walk-in basis in an informal and friendly atmosphere. Instructional aids include many helpful handouts and a science study area equipped with biology and anatomy study resources. For further information, contact LCT at 815/835-6293, or visit svcc.edu/tutoring.
Learning Commons Library
The Learning Commons Library supports the teaching and scholarship of the College, and promotes lifelong learning in our community. We offer a comprehensive collection of books, audio-books, CDs, DVDs, magazines, and journals to serve the academic and recreational needs of the SVCC community. Any resident of the college district aged 16 or older may sign up for a free library card and borrow from the library’s physical collection.
The physical collection is augmented by online research databases, streaming videos, and a large eBook collection. These subscription resources are available to all users on-campus and to students, faculty, and staff off-campus. In addition, students, faculty, and staff may order materials from any academic or public library in Illinois through our interlibrary loan services.
The experienced library staff provides assistance with reference, research and citation. Instruction on a variety of library and research topics is available to groups by appointment, or in person to individuals by appointment or on a walk-in basis. For more information, contact the library at 815/835-6247 or visit svcc.edu/library.
TRIO Student Support Services
TRIO is a federally-funded, student-oriented program that offers supportive services to help students achieve success. The services are designed to help students maximize their effectiveness and make informed decisions that will lead to a successful graduation and/or transfer. Students are assigned an academic advisor (coach) offering students the support necessary to take them from enrollment through graduation/transfer. Advisors are dedicated to providing individualized assistance enhancing the academic, professional, and personal potential of the students who participate in the program. Federal Eligibility Guidelines Apply.
TRIO provides opportunities for academic development, assists students with basic college requirements, and provides services to motivate students towards the successful completion of their post-secondary education. To find out if you are eligible, call the TRIO Program at 815-835-6268, or ask your academic advisor.
Veterans and Military Personnel
The Higher Education Veterans Service Act requires colleges to create, publish, and distribute a comprehensive guide of services available specifically to veterans at their institutions. This survey can be viewed on the SVCC website by clicking on the “yellow ribbon” link on our homepage. The bill requires schools with 1,000 or more full-time students to appoint a coordinator to act as a liaison between administrators and student veterans. Military veterans will be provided with a veterans recognition cord to be worn at graduation.
The role of the coordinator is to provide transition services to assist veterans and military personnel with their potential educational benefits, award of service related credits, and discuss pathways to enrolling in college. The coordinator will also serve as a referral source to connect veterans with the U.S. Department of Veterans Affairs VetCenters readjustment and personal counseling services. VetCenters counseling resources are provided at no charge for any military service personnel serving in a combat theater of operations. The Veterans and Military Services Office is located in Financial Assistance. For more information call 815-835-6420.
For additional information regarding Veterans, please see Veteran Students and Veteran Benefits under Financial Assistance.
Many opportunities exist for students to get involved in co-curricular activities at SVCC. These opportunities enhance and encourage total development of those who participate. Opportunities exist for involvement in the following areas:
Sauk Y in Sauk Valley Community College
Sauk Y has all new state-of-the-art cardio and strength equipment that feature the ultimate in adjustability for different workouts and resistance levels to reduce stress on your joints, mimic the body’s true movements, and help you meet your goals.
Take advantage of our FREE Wellness Orientation. This orientation will give you the basics needed to begin a health and fitness routine and make you feel right at home in the cardio/strength areas. Schedule these at the front desk.
Check out our group exercise classes designed to fit into your busy day. Most classes are free with your Sauk Y membership. Group exercise classes will offer something for everyone. Classes range from high intensity classes to aerobic dance class.
The Y will be offering Student Membership and PED classes; coursework may be completed at any Sauk Valley Area YMCA (Sauk, Dixon, or Sterling-Rock Falls). To begin, students may purchase a membership or enroll in PED 150-Super Circuit Fitness I for one credit hour. PED class cost includes tuition plus a lab fee. Classes (PED 150-153) are self-paced with students selecting their own times and days to exercise. Open enrollment is also available allowing students to begin a class at any time after enrollment with 16 weeks of continuous access to the center to complete the class. For more information, contact the Sauk Y at 815-835-6466 or visit saukymca.org.
Workout when you want, where you want, and earn credit while you do it!
The College has developed an outstanding program of inter-collegiate athletics. Sports programs for women include basketball, cross-country, softball, tennis, and volleyball. Men’s sports programs include basketball, baseball, cross-country, golf, and tennis. Athletes have the opportunity to compete for conference, regional, and national honors during the year. Athletic achievement awards are offered in each sport for outstanding student athletes. The College’s Athletic Department conducts athletic summer camps in a variety of sports.
SVCC is a member of the National Junior College Athletic Association (NJCAA) and competes in NJCAA Region IV. Sauk Valley is also a member of the Arrowhead Athletic Conference. Other conference members include Black Hawk, Carl Sandburg, Highland, Kishwaukee, and Illinois Valley.
The College abides by all NJCAA academic requirements and the NJCAA Code of Conduct to assure the integrity of Sauk Valley Community College, our student athletes and coaches. SVCC also has an Athletic Code of Conduct that all athletes must agree to in order to participate. This athletic code includes a substance prevention program and random substance testing. The College mascot is the Skyhawk, and the colors are red, white, and black. For further information visit svcc.edu/athletics or contact the Athletic Office at 815-835-6234 or 815-835-6401.
Sauk maintains a program of intramural athletics for those not wishing to compete in an intercollegiate sport. The offering of intramural activities is based upon student interest and participation. Contact the Athletic Office at 815-835-6234 or 815-835-6401.
Student and community members are provided opportunities to be involved in a wide range of music and theater activities. The following opportunities exist each semester:
- Concert Band: The College Concert Band is open to all student and community musicians. Concerts are given each semester.
- Concert Choir: The choral program offers a full selection of music activities. The program is open to all students and community members. The Choir performs several times and gives a concert each semester.
- Theatre: At least one major theatrical production is performed each semester. Casts are selected from open auditions; and productions include drama, comedies, musicals, and one-act plays. Opportunities to learn technical aspects of theatre are also available.
Phi Theta Kappa
Phi Theta Kappa is an honor society for 2-year college students. Phi Theta Kappa provides recognition for excellent achievement and scholarship opportunities to all members. For those who are selected and choose to be active members, Phi Theta Kappa offers countless opportunities for personal and professional growth through activities related to four themes-scholarship, leadership, fellowship, and service. For further information contact Jim Chisholm at 815-835-6215 or http://www.svcc.edu/students/student-activities/ptk
The mission of Student Activities is to involve and support students in extra-curricular learning activities that will help develop life skills such as critical thinking, effective leadership, problem solving, decision-making, goal setting, cultural appreciation, and the ability to relate to people who are different from oneself.
This mission is accomplished through exchange of information and participation in experiential activities that ensure an opportunity to:
- Participate in all-campus activities and initiatives;
- Participate in the process of student government;
- Participate in student organizations that represent a multitude of student interests; and
- A challenge to attain advanced levels of performance of those skills that are learned in the classroom.
Student Government is a vital part of campus life at SVCC. Some of the responsibilities of Student Government include representing the student body to the SVCC administration and Board of Trustees, sponsoring campus-wide activities, recognizing new student organizations, allocating programming money to student organizations, and completing community service activities. Additionally, Student Government members serve on college-wide committees in conjunction with SVCC faculty and staff.
No experience is necessary to be a member of Student Government. Information regarding Student Government membership and meeting times may be obtained from the Student Government Officers or the Student Activities/Cross Cultural Coordinator. Minimum GPA and credit hour requirements vary for each student government position. For more information, contact the Student Activities/Cross Cultural Coordinator at 815-835-6432 or visit svcc.edu/students/student-government
There are a variety of student organizations at SVCC. The student organizations have a wide variety of purposes that include social, educational, recreational, and/or cultural interests. If you are interested in joining an existing organization or forming a new organization, contact the Student Activities/Cross-Cultural Coordinator at 815-835-6432 or visit svcc.edu/students/student-organizations for a current listing of recognized student organizations and clubs.
The SVCC Bookstore is located on the first floor. It is operated under contract by Follett, Inc. Follett provides resources for economical used textbooks, emerging technology in electronic and online alternative course materials, and is committed to providing a wide variety of merchandise and needs for students, staff, and faculty. You can buy your textbooks, supplies, gifts, clothing, snacks, study aids, computer products, laptop computers, and many more items. Many textbook titles are also available on a rental basis. Please be aware that rentals MUST be returned on time, or the full cost of the book plus service fees will be applied. Some titles may also be available online for either rent or purchase.
Normal bookstore hours during the regular school year (August through May) are Monday through Wednesdays 8:00 a.m. - 7:00 p.m., Thursdays 8:00 a.m. - 6:00 p.m., and Fridays from 8:00 a.m. - 2:00 p.m. We are closed on Saturdays and Sundays. The bookstore is also closed on holidays and on Fridays during the summer, or during any time that SVCC is closed. There are special hours for Summer semester, Spring break and holiday times. Visit our bookstore web site by going to www.svcc.edu, then click on the Department tab and then the Bookstore heading.
Refunds are during the First TWO WEEKS of classes, and you MUST have a valid cash register receipt. Receipts cannot be reproduced or “looked up” by the Bookstore. For textbooks bought after the two-week deadline, you have TWO DAYS from the receipt date to return your books. Shrink-wrapped books and open software are NOT refundable. Refunds are not accepted during finals week or for prior semester book purchases. All other returns will be treated as a buy-back.
You may also buy books online at www.efollett.com You may have them shipped to your home, or save the shipping charges and pick them up in the Bookstore. Your order may be fulfilled by our bookstore, another Follett location, or directly from the publisher.
You may sell your books to the bookstore as a buy-back. You may sell books all year, but the traditional buy-back events (with promotions, giveaways, etc.) are always during FINALS WEEK. Buy-back week is also the best time to get prime prices for your old textbooks. Your book must be in usable condition. There are many factors that affect the price you may receive at buy-back; one of the most important factors is whether the book will be used next semester.
The bookstore accepts cash, checks, money orders, traveler’s checks, and debit or credit cards as forms of payments. For your identity protection, you will be asked to provide identification for some types of payments. You may be able to use grants, scholarships, and other forms of financial assistance. Every program is different, so please check ahead to save time.
Tips for getting the most out of the bookstore experience:
- Use the Staff- We are here to answer your questions and to help you. We will try to get answers to your questions immediately. To assure the most complete or correct answers, we may need more information. We will gladly follow up with you if you provide contact information. You can get more than just textbooks from the bookstore, like study guides, calculators, supplies, and more, we can help.
- Be Ready-Have your schedule with you to get the correct items for your class and section. Each section or instructor may have different needs. If you have financial assistance of any kind, have your paperwork, (schedule, vouchers, award letters, etc.) with you. Have your ID with you if you want to make a purchase with your check or bank card.
For information, call 815-835-6304.
Food service is available in the cafeteria, Room 2L2, during the fall and spring semesters from 7:00 a.m. to 1:30 p.m. on Mondays through Thursdays and on Fridays from 7:00-1:00 p.m. The service offers daily breakfast and lunch specials. Menus are distributed weekly and can be found on the College’s website at www.svcc.edu. Vending machines are also available on the first and second floors.
Report emergencies by phoning SVCC security at (815) 441-2040, or 911, or the switchboard by dialing “0.” After 9:30 p.m. and on weekends, report emergencies by phoning 911 or contacting security from an escort radio in the building or from an emergency call box located in the parking lots.
Faculty/Staff mailboxes, lost and found services, reimbursement for money lost in vending machines, and visitor information/registration are maintained by the Information Center. Additionally, facsimile transmissions and phone calls can be completed for a fee. Room IC04, Ext. 0. The College does not assume responsibility for personal property of students.
Medical and Health Services
The College does not offer medical and health services. Students are expected to have general medical needs met by their own personal physician or dentist. In the event a student requires emergency medical treatment for injury or illness, reasonable action will be taken to contact emergency medical services. The student’s emergency contact will be notified upon request. Students needing health services should contact the Dean of Student Services at 815-835-6326.
Parking and Traffic Services
Students are required to abide by the rules and regulations governing vehicles on campus. There is sufficient space for all students to park on campus.
The College retains the right of enforcement regarding the health, welfare, and safety of all individuals while on campus. All registered students and visitors on campus are subject to the provisions and penalties specified in the regulations regarding motor vehicles. A complete review of motor vehicle regulations is available online at www.svcc.edu/about/parking.html
Penalties for parking violations may be paid by mail or in person to the Business Office, Room 3K10.
The SVCC Testing Center located on the first floor, provides services for SVCC students and the local community. Our center offers space for 20+ students to take exams. It includes space for paper/pencil exams as well as many computers for online exams. To keep the Testing Center a distraction free environment, food, drink, electronic devices, coats, and other distracting objects are not permitted.
All SVCC student exams and placement testing is delivered on a walk-in basis. Appointments are preferred but not required for these exams. If you are planning to take one of the many other exams offered by the Testing Center, appointments are required.
All examinees must present a photo ID before taking any exam. Some exams require fees and additional identification. Please contact the Testing Center for more information at 815-835-6530.
Student Rights and Responsibilities
Sauk Valley Community College is committed to a philosophy that ensures the basic rights of students, such as freedom of speech, freedom of the press, the right to assemble, and the right of inquiry. In consideration of these rights, it is implicit that students should also accept those responsibilities that are inherent with attendance at a public community college. These include such basic responsibilities as:
- Respect for public and private property;
- Respect for the rights and privileges of others;
- Adherence to recognized standards of scholarship; and
- Respect for duly constituted authority.
Students should recognize that the primary educational function of Sauk Valley Community College must be maintained at all times and that ultimate authority rests with the Board of Trustees as elected representatives of the College constituency. The Board also serves as the place of final appeal for grievances in any matter concerning the College provided that the student shall have first exhausted all relevant procedures and appeals provided by College policy or procedure.
Non-Discrimination in Employment and Student Relations
Sauk Valley Community College is an equal opportunity employer and is committed to an effective policy of non-discrimination and equal opportunity in all employee and student relations. Except to the extent and subject to the exemptions permitted by law, no qualified employee or student shall be excluded from the employment or educational opportunity, be denied benefits, or be subjected to discrimination on the basis of race, color, religion, national origin, ancestry, age, sex, sexual orientation (as that term is defined in the Illinois Human Rights Act), marital status, handicap, military status or unfavorable discharge from military service classified as RE-3 or the equivalent thereof.
Sexual Discrimination and Sexual Misconduct Policy (Title IX)
Sauk Valley Community College is committed to fostering a safe, productive learning environment. Title IX and College Policy prohibits discrimination on the basis of gender or sex. Sexual misconduct including harassment, domestic and dating violence, sexual assault, exploitation, and stalking is prohibited. All forms of prohibited conduct under this policy are regarded as serious College offenses, and violations can result in discipline, including possibility of separation from the College.
SVCC encourages anyone experiencing sexual discrimination or misconduct to talk to someone about what happened, so support/resources can be provided and the college can respond appropriately. A student wishing to speak confidentially about an incident should contact one of the campus confidential resources in Academic Advising, TRIO or Disability Support Office (DSO). A student wishing to report an incident or having questions about College policies and procedures regarding Title IX, should contact the College’s Title IX Coordinator, (room 3E4, phone 815-835-6256), or Assistant Coordinator, (room 1E21, phone 815-835-6378), or Assistant Coordinator, (room 3L20, phone 815-835-6291).
The college is legally obligated to investigate all reports, and therefore it cannot guarantee confidentiality, but will consider a request for confidentiality and respect it to the extent possible. All SVCC faculty and staff, with the exception of confidential resources, are legally required to report incidents regardless of the source (verbal or written) and thus cannot guarantee confidentiality. Information will be reported to the Title IX Coordinator with relevant details such as the names of those individuals involved in the incident.
A copy of the College’s Title IX policy is on the SVCC website under Policies or at svcc.edu/title-ix-policy.
Acceptable Use Policy
Sauk Valley Community College provides technology resources to meet the College’s purpose, to support our educational and community values, and to support our programs and initiatives. Sauk Valley Community College’s Information Services organization’s goal is to provide high quality services to the campus community. To ensure that our high standards are met, we have certain expectations regarding the use of technology resources at the College.
Access to Sauk Valley Community College technology resources–computing facilities, telecommunications and network services, servers, equipment, software, applications, information resources, printing and scanning services, and user and technical support provided by Information Services staff–is a privilege, not a right. This privilege is extended to all users– faculty, staff, students, trustees, alumni/i.e., affiliated individuals and organizations, partner non-profits and PK-12 schools. Accepting access to this technology carries an associated expectation of responsible and acceptable use.
The “Acceptable Use Policy” describes activities that Sauk Valley Community College considers violations of use of technology resources. The examples listed are not exhaustive and may change from time to time as technology and applications change. The examples are provided solely for guidance to users. If you are unsure whether any use or action is permitted, please contact Information Services at x298 for assistance.
While there are cases in which use of technology resources is deemed not responsible or not acceptable, there are also cases in which technology resources are used in the conduct of behaviors which violate College policies, codes of conduct, or local, state, or federal law, in those cases, either the Student Code of Conduct or the legal system shall be imposed. Though the use of technology resources is the focus of this document, members of the Sauk Valley Community College community and others using Sauk Valley Community College’s technology resources are advised that use may also be governed by other College policies including but not limited to those in the student handbook, College catalog, faculty handbook, other policies governing academic, student life, or personnel matters at the College or agreements between the College and affiliated organizations. Sauk Valley Community College’s technology and information resources are not to be used for commercial purposes or non-College related activities without written authorization from the officer(s) of the College that have been so designated (contact Information Services for further information). To ensure proper network performance, and security as well as appropriate use, College staff may monitor and record user activity.
Sauk Valley Community College reserves the right to enforce applicable penalties and/or immediately terminate access to College systems and network services to any user in cases where technology resources have been used in a manner that is disruptive or is otherwise believed to be in violation of “acceptable use” or other College policies or law. As a recognized agent under the Digital Millennium Copyright Act, the College will act in accord with the provisions of this act in the event of notification of alleged copyright infringement by any user. Instances of inappropriate use of technology resources will be referred to the appropriate official for disciplinary action by the College and will be subject to this policy as well as to other applicable College policies and guidelines. In addition, individuals may be subject to civil suit, and/or local, state, and federal prosecution depending on their actions. Among sanctions that can be imposed for violation of this or other applicable College policies, the College reserves the right to restrict an individual’s access to technology resources. The College reserves the right to deny employment to any individual found in violation of this policy.
The College retains control, custody and supervision of all Computer Technology. The College reserves the right to monitor the use of Computer Technology activity by any user. No user shall have expectations of privacy in their use of Computer Technology, including e-mail messages and stored files, except proprietary research by faculty members who need to protect work, product, etc. The complete Acceptable Use Policy can be viewed at svcc.edu/about/policies/aup.html.
Acceptable Use of Technology
Students should turn off all electronic devices while in the classroom unless they have the consent of the instructor. Electronic items include, but are not limited to cell phones, laptops, tablets, MP3 players, voice and video recorders. Students violating this policy may face college disciplinary action. Also, students are subject to the SVCC Acceptable Use Policy: svcc.edu/about/policies/aup.html.
Notification of Recording
All classes at Sauk Valley Community College may be recorded for a variety of reasons to include compliance with the Americans With Disabilities Act (ADA) in providing reasonable accommodations to persons with disabilities. Students not utilizing accommodations under ADA must obtain instructor consent to record classes. Students who are permitted to record classes for instructional or access purposes may not share, sell, distribute or post the recording to the Internet to include all social media sites. Students violating this policy may face college disciplinary action. Also, students are subject to the SVCC Acceptable Use Policy: svcc.edu/about/policies/aup.html.
Student Complaint Procedures
Step One: Informal Resolution
For students, the first step in resolving a concern or complaint is to directly address the individual and discuss the issue(s) in question. Discuss the issue in a professional, calm, and logical manner.
If the complaint includes areas such as sexual discrimination, sexual misconduct, domestic violence, or stalking, refer to the Sexual Discrimination and Sexual Misconduct Policy (Title IX).
Step Two: Informal Resolution Continues
If there is no resolution to the concern or complaint or if the student is not comfortable speaking to the other person, please contact the SVCC employee listed on the following website: svcc.edu/about/policies/complaint-procedure.html. Contacting the correct employee will expedite a possible resolution of your concern or complaint.
Step Three: Formal Resolution
Students who have attempted an informal resolution to their complaint or concern but feel as if their complaint or concern was not resolved may file a formal, written complaint with any of the parties listed on the following website: svcc.edu/about/policies/complaint-procedure.html. Please contact the same employee as in step two in order to expedite the process. The written complaint will be reviewed by the appropriate college employee(s) and the student will receive a written response of the outcome within ten business days.
In compliance with the Student-Right-to-Know regulations, SVCC’s graduation rate survey, campus crime statistics/security policies, financial aid information, and athletic disclosure report are available in Admissions & Records, the Dean of Student Services, and on the College website at svcc.edu/students/right-to-know.
Unattended Children on Campus
Children must be attended by an adult at all times. Unattended children will be escorted to their parents or the security office.
Students wishing to become registered voters can visit the Federal Elections Commission Internet site www.eac.gov. Once at this web site, go to Resources for Voters and then Register to Vote. You will be able to download the National Voter Registration Form. After filling out this form, you must send it to a state or local election office for processing. See state-specific instructions included in the form for additional information. Those wishing to register to vote may also visit the following locations:
- County Clerk’s office
- Board of Election’s office
- City and Village offices
- Township offices
- Precinct Committeemen/women
- Military Recruitment offices
- Driver’s License Facilities
Code of Student Conduct and Disciplinary Procedures
The Code of Student Conduct has been established to control action going beyond the exercise of such rights, to maintain order on campus and to guarantee the broadest range of freedom for all who come to learn at Sauk Valley Community College.
Each student is responsible for knowledge of and compliance with this Code of Student Conduct, which is available through Academic Advising, from the Dean of Student Services, and the Vice-President of Academics and Student Services.
The College further recognizes each student’s right to procedural due process, including notice, an opportunity to respond to the allegations, and an appeal process. Any student cited for violation of the Code of Student Conduct will:
- Receive notice of the alleged violation. The notice will include:
- the specific code violations; and
- reference to the process and rights of students as indicated in the Code of Student Conduct;
- Be provided an opportunity to respond to the charges;
- Be able to appeal the decision, if necessary;
- Not be permitted to withdraw from the College with a clear record until such charges have been resolved.
Students wishing to discuss the alleged violation before the hearing occurs should contact the Dean of Student Services.
I. Proscribed Conduct
- Jurisdiction of the College
The Code of Student Conduct applies and discipline may be imposed for conduct which occurs on College premises, at off campus recreational or instructional sites, at any College-sponsored event, or at any College supervised or provided activity, transportation, or facility.
- Conduct-Rules and Regulations
Students at Sauk Valley Community College are expected to demonstrate qualities of morality, honesty, civility, honor, and respect. Behavior that violates these standards for which discipline may be imposed includes, but is not limited to, the following:
In cases involving sex/gender discrimination and/or sexual misconduct such as assault, exploitation, harassment, stalking, or intimate relationship violence, refer to the SVCC Title IX Sexual Discrimination and Sexual Misconduct Policy.
- Acts of dishonesty, including, but not limited to:
- Cheating, which includes, but is not limited to:
- Use of any unauthorized assistance, resources or materials in taking quizzes, tests, or examinations;
- Dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or
- The acquisition, without permission, of a test or other academic material belonging to Sauk Valley Community College, to any department, or to any staff;
- Plagiarism, which includes, but is not limited to:
- Use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment;
- Unacknowledged use of materials prepared by another person;
- Use of any agency engaged in the selling of term papers or other academic materials;
- Furnishing false information to any College official, faculty member, or office;
- Forgery, alteration or misuse of any College document, record, form, or instrument of identification;
- Alteration or sabotage of another student’s work, such as tampering with laboratory experiments;
- Tampering with the election of any College-recognized student organization or the student trustee election;
- Class materials including lecture and discussion notes are considered property of SVCC. Students that are permitted to record classes for instructional or access purposes may not share, sell, distribute or post the recording to the Internet to include all social media sites.
- Disruption or obstruction of any operation of the College, including, but not limited to, teaching, disciplinary proceedings, College activities, public services functions on or off campus, or other authorized non-College activities when the act occurs on College premises;
- Physical abuse, verbal abuse, threats, intimidation, harassment, hazing coercion, and/or other conduct which threatens or endangers the health or safety of any person;
- Attempted or actual theft of, or damage to property of the College or failure to return college property, or other property of a member of the College community or other personal or public property;
- Failure to comply with directions of College officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so;
- Unauthorized possession, duplication or use of keys to any College premises, or unauthorized entry to, occupancy of, or use of College premises;
- Violation of published College policies, rules, regulations, or procedures;
- Violation of federal, state, local law, or Board policy;
- Unauthorized gambling in any form;
- Use, possession or distribution, of a narcotic or other chemical substance except as expressly permitted by law;
- Use, possession or distribution, of illicit drugs or federally controlled substances
- Use, possession or distribution of alcoholic beverages except as expressly permitted by the law and College regulations, as well as public intoxication;
- Illegal or unauthorized possession of firearms (including concealed carry weapon permit holders), fireworks, ammunition, explosives, other weapons, or dangerous chemicals on College premises, off-campus instructional sites, or at College-sponsored or supervised functions;
- Participation in a campus demonstration, which disrupts the normal operations of the College and infringes on the rights of other members of the College community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area; intentional obstruction which unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus;
- Obstruction of the free flow of pedestrian or vehicular traffic on College premises, or at College-sponsored or supervised functions;
- Conduct performed in such unreasonable manner as to alarm another and which is disorderly; aiding, abetting, or procuring another person to breach the peace;
- Conduct covered in the College Acceptable Use Policy (AUP).
- Abuse of the student conduct review procedure, including, but not limited to:
- Failure to obey the summons of a Student Conduct Review Board or College official;
- Falsification, distortion, or misrepresentation of information before a Student Conduct Review Board;
- Disruption or interference with the orderly conduct of a proceeding;
- Bringing about charges without cause;
- Attempting to discourage an individual’s proper participation in or use of the procedure;
- Attempting to influence the impartiality of a member of the Student Conduct Review Board prior to and/or during the course of the proceeding;
- Harassment (verbal or physical) and/or intimidation of a member of the Student Conduct Review Board to, during and/or after a proceeding;
- Failure to comply with the sanction(s) imposed under the Code of Student Conduct;
- Influencing or attempting to influence another person to commit an abuse of the process.
C. Violation of Federal, State, or Local Laws and College Discipline
- College disciplinary proceedings may be instituted against a student charged with violation of a federal, state, or local law which is also a violation of this Code; that is, if both violations result from the same factual situation without regard to pending civil litigation in court or criminal arrest and prosecution. Proceedings under this Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus.
- When a student is charged by federal, state, or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student. However, if the alleged offense is also the subject of a proceeding before the Student Conduct Review Board, the College may advise off-campus authorities of the existence of the Code and of how such matters will be handled within the College community. The College will cooperate fully with the enforcement of criminal law on campus and within the conditions imposed by criminal courts for the rehabilitation of violators who are also students.
II. Dean of Student Services Authority
- The Dean of Student Services is responsible for administration of the Code of Student Conduct.
- The Dean of Student Services has the authority, in the Dean’s discretion, to impose discipline as provided herein Sections IV (1), (2), (3), (4), (5), (6), (7), (8), (9) and (10). The Dean of Student Services has the authority and discretion to recommend College suspension or College expulsion. The Dean of Student Services may, in his/her discretion, refer any disciplinary matter to the Student Conduct Review Board.
- The Dean of Student Services may delegate his/her authority to one or more other administrators. All references to the “Dean of Student Services” or to the “Dean ” in this Code of Student Conduct include such designees, unless specifically stated to the contrary.
- Confidential files should be maintained by the Dean of Student Services for the purpose of recording actions taken incident to Article 616.01.
III. Procedures in Cases Involving Possible Discipline
- Charges or Claims of Violation of Code of Student Conduct
Any member of the College community may file charges against any student for misconduct. Charges will be prepared in writing and directed to the Dean of Student Services. Any charge should be submitted within ten (10) business days after the event takes place.
The Dean of Student Services will conduct an investigation to determine if the charges should proceed. Following the investigation, the Dean of Student Services shall make a determination of whether there are sufficient facts to warrant a belief that a violation of the Code of Student Conduct could have occurred.
- Notice to Student
Any student against whom charges of misconduct have been filed shall be notified of the accusation of violation of the Code of Student Conduct, as provided in this Policy.
In the event the Dean of Student Services determines there is cause to believe there may have been a violation of the Code of Student Conduct, the Dean shall determine whether the matter may be resolved informally, without a hearing. If the problem is not resolved informally, the Dean will refer the matter to the Student Conduct Review Board for a hearing. The Dean shall be responsible for the conduct of the hearings he/she holds, and for establishing the rules which shall apply for the particular hearing. The Dean shall inform the student of the rules which shall be applied. The hearing will be recorded utilizing a video camera for possible use during an appeal to the President and/or the Board of Trustees. The video will be disposed of immediately following any last appeal.
1. The Student Conduct Review Board shall consist of one administrator, two student services personnel, one faculty member, and one student representative. The Dean of Student Services will call a meeting of the Student Conduct Review Board at a time arranged in consideration of the schedules of the student and the members, with avoidance of conflict with class schedules. The student will be notified of the scheduled time of the meeting in writing at least ten (10) business days prior to the meeting. The Student Conduct Review Board Chair may request other students or College staff members who have information relevant to this case to appear at the meeting of the Board. The student, victim, or instructor may also make such a request, and the Chair shall decide if such person(s) shall be permitted to appear. All meetings of the Student Conduct Review Board are closed.
2. The student and the victim/instructor involved may each request the removal of any one member of the Student Conduct Review Board from the hearing for legitimate reason. Issues of removal shall be decided by the Student Conduct Review Board at the first meeting, and the Dean of Student Services shall coordinate any necessary replacement(s).
3. If the student gives notice and appropriate justification requesting a rescheduling of the meeting, the meeting may be rescheduled once.
4. The student and the victim/instructor may each have one pre-approved advisor present. (Each party has the right to object to a chosen advisor upon just-cause, i.e., personal conflict issues. The Student Conduct Review Board chair makes the final decision.) The advisor is not permitted to speak or to participate directly in the proceeding before the Student Conduct Review Board and is not permitted to examine or cross-examine witnesses.
5. The hearing shall not be public. For all stages of presentation of evidence and argument to the Student Conduct Review Board, the Dean of Student Services, the appellant student’s advisor, the student’s parents or legal guardian (only if the appellant student is a minor), the involved instructor, and the involved instructor’s advisor, shall be present. Admission of any other person shall be at the discretion of the Student Conduct Review Board.
- Imposition of Discipline, and Decision After Hearing
If, on informal resolution, there is agreement as to discipline, the Dean shall impose the disciplinary action agreed upon. If the Dean conducts a hearing and determines that a violation of the Code of Student Conduct occurred, the Dean may impose discipline as authorized in Section II. In the event that the Dean of Student Services believes prior to the hearing that the violation warrants College suspension or College expulsion, the Dean shall inform the Student Conduct Review Board of the seriousness of the offense. If, after the hearing, the Student Conduct Review Board determines no violation of the Code occurred, it shall render such decision.
Rights to appeal are as provided in Section VI.
IV. Disciplinary Actions
- The following are types of disciplinary action which may be imposed, singly or in combination:
- Warning - Verbal or written notice to the student that the student is violating or has violated institutional rules, policies, and/or regulations and that the continuation of such conduct or actions may result in further disciplinary action.
- Reprimand - A formal letter of reprimand sent to the student stating the violations of the Code of Student Conduct. Repetition of conduct resulting in reprimand may result in further disciplinary action described below in paragraphs 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12.
- Disciplinary Probation - A specified period of observation and review of conduct during which the student must demonstrate compliance with College rules and regulations. Terms of probation and the probationary period will be determined at the time the sanction is imposed. A student on disciplinary probation is subject to suspension for any further disciplinary referrals.
- Limitation to Participate in a Selective Admission Program - Suspension or denied access to the opportunity to participate in a selective admissions program.
- Suspension of Privileges or College Services - Suspension or loss of rights to specified privileges and College services for a specific period of time.
- Restitution - Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.
- Discretionary Sanctions - Work assignments, service to the College or neighboring communities, or other related discretionary assignments.
- Limited Access - Administrative restriction to selected parts/locations of campus sites.
- Withdrawal from Class - Administrative withdrawal with consequent loss of tuition and fees from a class or classes.
- Temporary Suspension from Class - Temporary suspension of the opportunity to participate in a class.
- College Suspension - Separation of the student, with consequent loss of tuition and fees, from the College for a definite period of time, after which the student may be eligible to return. Conditions for re-admission may be specified.
- College Expulsion - Permanent separation, with consequent loss of tuition and fees, of the student from the College.
- When the student violation is deemed severe enough by the Dean of Student Services to warrant possible College expulsion or College suspension, the Dean of Student Services will file with the President of the College and the chair of the Student Conduct Review Board a notice of the necessity to convene for disciplinary action. Written notice to the student involved shall be served by certified mail, addressed to his/her usual place of abode or hand delivered. The notice shall include or contain the following:
- A copy of these policies;
- Specific factual allegations of misconduct and reference to any specific rules which the facts, as alleged, violate;
- Notification of the Student Conduct Review Board convening time.
- Students may be directed to participate in an intervention or educational seminars in lieu of, or in addition to, the imposition of disciplinary actions described in (A) above.
- Other than College expulsion, disciplinary sanctions will not be made part of the student’s permanent academic record, but will become part of the student’s confidential record maintained by the Dean of Student Services.
V. Temporary Suspensions
- Class Suspension
An instructor or the Dean of Student Services may temporarily suspend the opportunity of a student to participate in a class, if either determines that the continued presence of the student would disrupt the educational process, or endanger the physical well-being of others in the classroom or immediate area.
- Communication of Suspension of Student-The temporary suspension of the student will be promptly communicated to the student.
- If prompt action dictates that the temporary suspension be only communicated orally due to the urgency of the situation, the student will be given oral notification and then receive written notification of the reasons for the temporary suspension within three (3) business days from the removal.
- Except as provided in sub (a) above, the temporary suspension of a student must be communicated to the student in writing, and the written notice shall state the reasons for the temporary suspension.
- All temporary suspensions from the classroom initiated by the instructor shall be reported to the appropriate academic administrator or supervisor and to the Dean of Student Services within one (1) business day of the temporary suspension from the classroom.
- Any student temporarily suspended from a class by an instructor may be readmitted to that class only by the appropriate academic administrator or the Dean of Student Services, following a conference with the student.
- College Suspension
In his/her discretion, the Dean of Student Services may impose a College suspension prior to the hearing before the Student Conduct Review Board. Interim suspension may be imposed only:
- To insure the safety and well-being of members of the College community or preservation of College property; or
- To insure the student’s own physical or emotional safety and well-being; or
- To avoid a threat of disruption of or interference with the normal operations of the College.
During the interim suspension, students will be denied access to the campus (including classes), to off-campus instructional sites, and/or to all other College activities or privileges for which the student might otherwise be eligible, as the Dean of Student Services determines appropriate.
- Disciplinary Action by Designees of Dean of Student Services
A decision reached, or discipline imposed by a designee of the Dean of Student Services may be appealed in writing within ten (10) business days to the Dean of Student Services. The College reserves the right to adjust the time-line for appeals to allow “proper” time for the student to gather required documentation. The Dean of Student Services shall render a decision on the appeal within ten (10) business days after receipt of the appeal.
- Decision by Dean of Student Services or Student Conduct Review Board
A decision reached or discipline imposed by the Dean of Student Services himself/herself, or by the Student Conduct Review Board, may be appealed to the President of the College.
- Time and Manner of Appeal - Appeal to the President shall be in writing containing the materials described in subsection 2 below, and must be presented to the Office of the President within ten (10) business days from the date of issuance of the decision of the Student Conduct Review Board, or the Dean of Student Services, as appropriate.
- Content of Written Appeal - The written appeal shall include such information as the person bringing the appeal deems necessary to show that the decision reached was erroneous.
- Record on Appeal - In considering the appeal, the President shall have available the report from the Student Conduct Review Board, or the Dean of Student Services as appropriate, along with any written documentation submitted at the hearing, and a video recording of the hearing.
- Time for President’s Decision - The President shall render a decision on the appeal within ten (10) business days after receipt of the last to be received report and written documentation.
- Referral to Board of Trustees - Upon review of the materials, if the College President deems it necessary, the President may defer the responsibility for decision on the appeal to the Board of Trustees of the College. In the event of such deferral, the President shall notify the accused student, and the Dean of Student Services, and the matter shall be presented to the Board for its consideration at the next regularly scheduled Board meeting. The Board shall render a decision on the appeal after due consideration.
- Rehearing - The right to appeal does not entitle a student to a full rehearing of his/her case.
- Scope of Appeal - An appeal will be limited to review of the initial process except when appropriate new evidence is presented.
- Change of Disciplinary Action on Appeal - If discipline is imposed, the Dean of Student Services, the President, or the Board of Trustees (as appropriate), who hears the appeal, may not impose a more severe disciplinary action than the original disciplinary action imposed. A disciplinary action may be reduced on appeal.
- Finality of Decision - The decision on appeal of the Dean of Student Services under paragraph A above shall be final. The decision of the President on appeal pursuant to paragraph B shall be final, unless the President shall defer the decision to the Board of Trustees of the College, in which case the decision of the Board of Trustees shall be final.
- The term “College” means Sauk Valley Community College.
- The term “student,” for the purposes of this code, includes all persons applying for entrance or taking credit or non-credit courses provided by the College both full-time and part-time.
- The term “faculty member” means all full- or part-time teachers, excluding interns and student teachers.
- The term “official” includes any person employed by the College performing assigned administrative or professional staff responsibilities.
- The term “member of the College community” includes any person who is a student, faculty member, College official, or any other person employed by the College. A person’s status in a particular situation will be determined by the Dean of Student Services.
- The term “College premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the College (including adjacent streets and sidewalks).
- The term “organization” means any number of persons who have complied with the formal requirements for College recognition.
- The term “will” is used in the imperative sense.
- The term “may” is used in the permissive sense.
VIII. Interpretation and Revision
- Any question of the interpretation regarding the Code of Student Conduct will be referred to the Dean of Student Services or a designee for final determination.
- The Code will be reviewed periodically and amended as necessary under the direction of the Dean of Student Services.